Description

A digital board session can be a great option to have a discussion in the boardroom, with remote participants. These meetings offer an efficient alternative to face-toface meetings. They can be used in conjunction with regular board meetings that are physically needed. Virtual boardrooms can be utilized to increase the engagement of remote directors, decrease paperwork and manage meetings more efficiently. Additionally using paperless meetings can lower costs for board members by removing printing costs and reducing travel expenses.

Start by testing your software with attendees in person prior to the event. This will help ensure that everyone is familiar with the software and can follow along with ease. The meeting should be scheduled at an appropriate time for all participants to keep them from distractions. If possible, it is best to hold the meeting over video chat to ensure that all directors hear each other and see the speakers.

Plan your agenda and prepare ahead of time for your online board meetings. This will allow you to save time during the meeting and allow you to concentrate on the most important issues. You should be sure to ensure that you have enough time for each item on the agenda to give plenty of time to discuss the topic. You should also establish the tone for the meeting by following the proper manners for a board meeting. For example, be sure to turn off your phone when you are not speaking and do not disrupt the conversation with personal comments or questions.

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